Publisher Integration Points & Workflows

How do publishers use ORCID in their workflow?

Information flows that reuse metadata can free researchers from having to manually update their ORCID records and speed the communication of research works. For publishers, ORCID can also streamline the publishing process, improve the management of author and reviewer databases, and enhance the accuracy of name-based article repository searches.

Publishers use ORCID to clearly link authors and reviewers—and all their name variants—with their research work, by embedding ORCID iDs into their publication metadata and displaying them on finished publications. And publishers can also take advantage of ORCID’s auto-update feature when they send publication data embedded with ORCID iDs to Crossref or DataCite.

When Crossref or DataCite mint a new DOI for a publication that has an authorized ORCID iD—an iD which has been verified by the author and connected to their work—they contact the author to request permission to add the publication to that author's ORCID record. At the same time, the author can grant long-lasting permissions to Crossref or DataCite so that their ORCID record is also automatically updated with any future publication that includes their validated ORCID. This saves researchers time and correctly connects them with their works, as well as ensuring that other systems they use are updated based on record data and ultimately increasing trust in digital research.

Common integration points for publishers


Submission: Collect authors' iDs & biographical information


Publishers can integrate ORCID into manuscript submission systems to collect authenticated ORCID iDs and to gain permission to read from/write to authors’ ORCID records, either immediately or in the future. The ORCID identifiers that you collect can be embedded into the work’s metadata and used throughout the publishing workflow. This means that, when you submit publication data that includes the ORCID iD to Crossref or DataCite, they can automatically updated the ORCID record of the associated author(s). You can also use data from the ORCID record such as their names, education history, and current affiliations to populate author profiles in your own system.

Collecting ORCID iDs and permission to read from/write to the authors’ ORCID records involves prompting applicants to sign into ORCID from within your system and retrieving data from the ORCID Registry using the ORCID API. The steps to complete this process include:
 

  1. Provide a linked button or a link on your submission form that prompts the author to connect their ORCID record.

     
  2. Configure this link to request permission to read from/write to the author’s ORCID record via the ORCID API (see Tutorial: Retrieve data from an ORCID Record). If you plan to use the Crossref or DataCite auto-update feature, you can configure this link to request permission to read from the ORCID record (member API) or authorize the author's ORCID iD (public API) using the ORCID API.
     
  3. Upon clicking the link, the author is prompted to sign into their ORCID account or create a new account.

    Tip: This screen is designed to be opened in a popup window. See our guidelines for presenting the ORCID sign in screen.
     

  1. Provide the option to grant access for either a) a single transaction, or b) until the author revokes permission to your system.

  1. After clicking Authorize, the author is returned to your site and an authorization code is sent to your system via HTTP.

  1. Exchange the authorization code for the author’s ORCID iD and an access token. If you have opted for read/write permissions, this token will allow you to read from/write to the author’s record.
     
  2. Store the author’s ORCID iD and the access token in your system.
     
  3. Use the ORCID iD and access token to read the author’s ORCID record and populate their profile in your system with data from their ORCID record (see Tutorial: Retrieve data from an ORCID record).
     
  4. Prompt others listed on the submission to sign into your system and connect their ORCID iD using the same workflow as above, or send an email with a linked button or link as shown below.

     

Review: Get reviewers' iDs & biographical information


Publishers can also integrate ORCID into review processes in order to collect authenticated ORCID iDs and to gain permission to read from/write to reviewers' ORCID records to recognize their peer review activity. ORCID identifiers that you collect can be used to uniquely identify reviewers, and ORCID record information, such as name, education, and current affiliation, can be used to populate reviewers' profiles in your system. To learn more about peer review processes on the ORCID record, see Peer Review Getting Started Guide

Collecting ORCID iDs and permission to read from/write to ORCID Records involves prompting reviewers to sign into ORCID from within your system and retrieving data from the ORCID Registry using the ORCID API. The steps to complete this process include:

  1. Prompt reviewers to log into your system and connect their ORCID iD using the same workflow as above, or send an email message with the linked button or link shown below.
  2. Store reviewer ORCID iDs and access tokens that you receive in your system.
     
  3. Use the ORCID iDs and access token that you've stored to read reviewers' ORCID records and populate their profiles in your system with their ORCID record data (see Tutorial: Retrieve data from an ORCID record).

     


Production: Include iDs in publication metadata & finished publications


Publishers can use ORCID to clearly link authors—and all their name variants—with their research work by embedding ORCID iDs into publication metadata and finished publications during the production process. And publishers can take advantage of ORCID’s auto-update feature when they send publication data embedded with ORCID iDs to Crossref or DataCite, which can automatically push that information to the authors’ ORCID Records.

ORCID is working with Crossref and DataCite to automatically update authors’ ORCID Records of new research works. ORCID requires that Crossref and DataCite only reach out to individuals whose ORCID iDs have been provided to Crossref and DataCite by a publisher, and, even then, only if the publisher has obtained the authorized ORCID iD from the author. The author being contacted must have opted to associate their ORCID iD to the work, and this in turn includes the ORCID iD with the author’s name as part of the metadata about the article or data set (and can be part of a citation about the work).

Including ORCID iDs in metadata and finished publications requires that you have collected authenticated ORCID iDs from authors as described above in Submission. The steps to complete this process include:

  1. Include authenticated ORCID iDs that you have collected in the metadata for the publication, including metadata sent to third-party organizations such as Crossref. 
     
  2. Embed author and co-author ORCID iDs into finished publications, formatted as URLs, per our iD Display Guidelines.

    http://orcid.org/0000-0001-5727-2427
     


Publication: Update author/reviewer ORCID Records


Publishers can use ORCID to document the final publication by adding an entry to the Works section of authors’ ORCID records. The work of reviewers can also be acknowledged by adding a similar entry to the Peer Review section of their ORCID Records, or by submitting review activity data to third-party peer review recognition services to assist in adding that activity to their ORCID Records. Note that your Member API client must be enabled to use the peer review functionality in order to send peer review activity to reviewers’ ORCID Records. 

Adding information to ORCID Records involves sending XML or JSON data to the ORCID registry using the ORCID API or through the auto-update functionality. Doing this requires that you have collected both ORCID iDs as well as read/write permission from the authors and reviewers by following the steps described above in the sections on Submission and Review.

The steps to add publication data or review activity to author and reviewer ORCID Records include:

  1. Use the ORCID iDs and access tokens you have stored to post award information to authors’ ORCID records (see Tutorial: Add Works). Works are posted in XML or JSON format according to the ORCID Message schema.
     
  2. Use the ORCID iDs and access tokens you have stored to post an acknowledgement to reviewers’ ORCID records (see Peer Review: Getting Started). Review activity is posted in XML or JSON format according to the ORCID Message schemaNote: Recognizing peer review activity is only available using the 2.0 release candidate versions of the API.

     


 

Further resources