As a research organization, you are in a unique position to connect validated, trustworthy information about your researchers and their affiliation with you to their ORCID records. We strongly encourage you to plan and build ORCID integrations that enable you to add and update this information for your faculty, staff, students, alumni, and members.
- Taking control of how your name is used in research literature by authoritatively asserting researchers' affiliation with your institution
- International scope - ORCID is a broadly-used, reliable, and mobile identifier that your researchers will use throughout their whole career
- Less chasing the forms - instead, receive real-time notifications about your researchers, avoiding after-the-fact reporting and form-fatigue
- Let the machines do the work - enable low cost machine-to-machine communications using ORCID’s reliable platform
- Sharing and using data with consent - strengthen the trust and confidence of your faculty/ staff/ students through direct sharing consent via ORCID’s permission model
Collecting ORCID iDs using the API and authentication processes ensures that the iD belongs to the researcher, that it is correct (e.g., no data entry typographical errors), and that the individual agrees to it being used. In addition, the API enables verification through an OAuth process, so that when it is used for collecting iDs, verification becomes “baked in”, rather than an additional task for your staff. Learn how to facilitate the creation of new – or connection with existing – ORCID iDs for members of your organization, and read more below about how to collect ORCID iDs in research information and profile systems, repositories, electronic thesis and dissertation systems, HR, and association management systems.
To qualify for the ORCID Collect badge, you need to:
- Collect and store authenticated ORCID iDs for faculty, staff, and students with whom your system interacts to ensure that iDs are entered without typos, and the user you are interacting with owns the iD. You may also collect and store the permission access tokens to read, add to and/or update an individual's ORCID record
- Use the green ORCID iD icon in the link/button to collect authenticated ORCID iDs to create a consistent user experience and help associate the iD icon with a trusted process for your employees and affiliates
- Explain the benefits for faculty, staff, and students of having an ORCID iD to enable them to understand why you are collecting this information
- Explain the benefits of including ORCID iDs at your site to demonstrate the broader benefits of ORCID in your organization/sector
Learn about collecting iDs in researcher profile and research information systems, in electronic thesis and dissertation systems, in repositories, in faculty peer review, and by using our Create on Demand functionality. Examples of ORCID research organization members that are Collecting iDs include Chalmers University and the University of Oxford. An example of a professional association that is Collecting iDs is the Society for Neuroscience.
Researchers want to know that using their iD in your system has had some effect. The best way to signal that the collected iD is actually put to use is to display it in your personnel record and/or in the directory pages on your website. This also helps familiarize all researchers with the ORCID iD icon so they recognize it, and are encouraged to register and use their own iD.
To qualify for the ORCID Display badge, in addition to the items under “COLLECT”, you need to:
- Store and publicly display iDs to signal that your system is plumbed to support the use of ORCID
- Display the ORCID iD with the iD icon, following ORCID guidelines to create a consistent user experience and help associate the iD icon with a trusted assertion process
- Use the ORCID member logo on any web pages that describe your system's connection to ORCID to demonstrate your support for ORCID
- Explain why you collect iDs, and how your site helps your users to enable them understand why you are collecting this information
Read about how to display ORCID iDs on the ORCID brand and trademarks page. An example of an ORCID research organization member that is Displaying iDs is the King Abdullah University of Science and Technology.
Making the connection between iDs and affiliations builds trust in digital research information. It enables you to make assertions about the connections between individuals and your organization, assuring your organization is appropriately acknowledged as your employees, affiliates, and members make professional contributions, and that they benefit from your trusted assertion of their affiliation. If you have an institutional repository, you can use ORCID to clearly link authors and contributors - and all their name variants - with their research work, improving search and retrieval. Repository systems can also retrieve ORCID record information to populate author profiles each time repository deposit is made.
To qualify for the ORCID Connect badge, in addition to the items listed under “COLLECT”, and “DISPLAY” you need to:
- Request permissions to write to/update the user's ORCID record to assert affiliation (and, if applicable, works) with your organization. Your integrating system(s) may store long-lived permissions, so that individuals only need to give you permission once to benefit from their record being updated by your organization
- AND/OR -
- Ingest information from ORCID records to auto-populate forms to save individuals time, eliminate errors caused by manual entry, and benefit from assertions made by other ORCID members
- AND -
- Explain the benefits of your system connections with ORCID
Learn how to connect information to your faculty, staff, and students' ORCID records in researcher profile and research information management systems, electronic thesis and dissertation systems, and repositories. Also learn how to recognize faculty peer review activity in our peer view guide. Examples of research organization systems which are connecting data to records include Hong Kong Baptist University and systems using Pure and Converis.
Synchronizing information between your system(s) and the ORCID Registry helps reduce the reporting burden for individuals - and you - and improves data quality for everyone. It helps achieve the goal of “Enter once, reuse often”.
To qualify for the ORCID Synchronize badge, In addition to the items under “COLLECT”, “DISPLAY”, “CONNECT”, you need to:
- Create a two-way information flow (synchronization) between ORCID and the integrating system
- Explain how individuals benefit from the synchronization of your system with the ORCID registry
- AND/OR -
- Automatically update ORCID records with Information from your system
- AND/OR -
- Create a search & link wizard available on your site and/or in the ORCID Registry
Questions? Contact us for assistance.