Collect & Connect for publishing organizations

COLLECT iDs

Publishers - including professional and scholarly associations - can collect authenticated ORCID iDs for authors as an individual is submitting their work for publication or, for reviewers, during the peer review process. In addition to attaching the iD to your local profile system, you can also embed it into the data associated with the work.

To qualify for the ORCID Collect badge, you need to:

  • Collect and store authenticated ORCID iDs for individuals as they submit their work for publication to ensure that iDs are entered without typos, and the user you are interacting with owns the iD and approves its use. You may also collect and store the permission access tokens to read, add to and/or update individuals' ORCID records
  • Use the green ORCID iD icon in the link/button to collect authenticated ORCID iDs to create a consistent user experience and help associate the iD icon with a trusted process for contributors and reviewers
  • Explain the benefits of using an ORCID iD to enable foster understanding of why you are collecting this information
  • Explain the benefits of including ORCID iDs at your site to demonstrate the broader benefits of ORCID in your organization/sector

Learn how to collect ORCID iDs for authors and reviewers on our publisher workflow and peer review workflow. Major submission systems, including Editorial Manager, Open Journal Systems, and ScholarOne Manuscripts also enable publishers to collect ORCID iDs.


DISPLAY ORCID iDs IN WORKS

Researchers want to know that using their iD in your system has had some effect. The best way to signal that the collected iD is actually put to use is to display it with their publication or other contribution. This also helps familiarize all researchers with the ORCID iD icon so they recognize it and know to use their own iD in future.

To qualify for the ORCID Display badge, in addition to the items under “COLLECT”, you need to:

  • Store and publicly display iDs to signal to your users that your system is plumbed to support their use of ORCID
  • Display the ORCID iD with the iD icon, following ORCID guidelines to create a consistent user experience and help associate the iD icon with a trusted process making assertions about an individual’s contributions
  • Use the ORCID member logo on any web pages that describe your system's connection to ORCID to demonstrate your support for ORCID
  • Explain why you collect iDs and how your site benefits your users to enable them to understand why you are collecting this information

Read about how to display ORCID iDs at ORCID brand and trademarks page. Examples of publishing organizations who are Displaying iDs include eLife and Wiley (html), and The Plant Cell (PDF).


CONNECT ORCID RECORDS WITH WORKS

Making the connection between iDs and works builds trust in digital research information. It enables you to make assertions about the connections between your users and their works, which benefits you, your users, and the community. When a work is published, you can use ORCID to assert the contribution by adding an entry to the Works section of your user’s ORCID record. 

To qualify for the ORCID Connect badge, in addition to the items listed under “COLLECT” and ‘DISPLAY” you need to:

  • Ingest public/shared information from ORCID records to auto-populate forms - to save users time, eliminate errors caused by manual entry

- AND/OR -

  • Request permissions to write to/update the user's ORCID record - to assert the connection between your users and their contributions. Your integrating system may store long-lived permissions, so that individuals only need to give you permission once to benefit from their record being updated by your organization

- IN BOTH CASES -

  • Explain the benefit of your system connections with ORCID - and how they benefit the researcher

Learn how to connect information about contributions to ORCID records at our sample Publisher Integration Points and Workflows and Peer review guide. Publishing organizations can also use Crossref and DataCite's auto-update functionality to connect DOIs to ORCID records. Examples of ORCID publisher members who are Connecting iDs for publications and peer review activity include the American Geophysical Union and Faculty of 1000.


SYNCHRONIZE ORCID RECORDS WITH YOUR SYSTEM

Synchronizing information between your system(s) and your users’ ORCID records helps reduce the reporting burden for them – and you – and improves data quality for everyone. It helps achieve the goal of “Enter once, reuse often”. Journal publishers can achieve this very easily by supporting Crossref’s auto-update functionality. Similarly, data centers and data publishers can benefit from DataCite's auto-update functionality.

To qualify for the ORCID Synchronize badge, In addition to the items under “COLLECT” , “DISPLAY”, and “CONNECT”, you need to:

  • Create bidirectional information flow (synchronization) between ORCID and the integrating system

- AND/OR -

  • Create a search & link wizard available on your site and/or in the ORCID Registry

- AND/OR -

  • Automatically update ORCID records with Information from your system, after obtaining short or long-lived permission from an individual

- AND -

  • Explain the benefits of synchronization to your users

Learn more about synchronizing ORCID records with your system at ORCID API Enabling Automatic Updates.

Examples of ORCID members who are synchronizing ORCID records with other systems include the American Geophysical Union, eLife, EMBO, Hindawi, JMIR Publications, The Royal Society, Science journals, and ScienceOpen, all of whom have implemented the requirements of the Open Letter for publishers: Requiring ORCID in Publication Workflows.

Questions? Contact us for assistance.